The role of the Administrative Assistant provides dedicated support to the office management team. You'll be working within an environment which requires an efficient approach where tasks can change on a day-to-day basis.

Duties Include

  • Welcome visitors to the office and take switchboard calls
  • Maintain office supplies
  • Respond to customer correspondence and enquiries
  • Monitor incoming emails in the info@ accounts@ and jobs@ email inboxes
  • Assist with chasing debtors to ensure prompt payment of invoices
  • Assist with creating invoices
  • Assist in maintain the Purchase and Supply record to ensure compliance with all purchases
  • Assist with maintaining contact register
  • Assist with marketing material which includes digital platforms
  • Assist the Group Office Manager in ensuring all HR and Health and Safety records are kept up-to-date
  • Assist the Group Office Manager with HR and H&S functions
  • Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures
  • Assist in implementing and maintaining the QMS procedures and office administrative systems

Essential Skills

  • Excellent written and verbal communication skills
  • Ability to communicate effectively and politely
  • Fast and accurate typing skills, high level of proficiency in Microsoft packages
  • Ability to prioritise workload
  • Ability to work effectively with other staff and as part of a team
  • Ability to work on own initiative
  • Previous office based experience beneficial but not essential

Benefits

  • Competitive Salary
  • Annual Appraisal and Salary Review 
  • Private Healthcare
  • Bonus Scheme
  • A friendly and interactive team on hand to ensure a supportive environment and fast progression 
  • Active social and charitable calendar 
  • Auto enrolment onto the company Pension Scheme with an employer's contribution of 5%
  • 24 days annual leave as well as your birthday off
  • Employee Assistance Programme

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Please use the form below to send us your CV and covering letter, alternatively you can email your application to jobs@paulbashamassociates.com. 

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