The role of the Management Assistant provides dedicated support to the Operations team and Directors. You'll be working within an environment which requires an efficient approach where tasks can change on a day-to-day basis.
Skills & Experience Required
- Excellent written and verbal communication skills
- Ability to communicate effectively and politely
- Fast and accurate typing skills, high level of proficiency in Microsoft packages
- Ability to prioritise workload
- Ability to work effectively with other staff and as part of a team
- Ability to work on own initiative
- Ability to work calmly under pressure
- Previous office-based experience is essential
Role Specific Requirements
- Welcome visitors to the office and take switchboard calls
- Maintain office supplies
- Respond to customer correspondence and enquiries
- Support Directors in their roles as and when required
- Provide weekly reports for Directors
- Coordinate diary entries for regular meetings (Board, Sub-Board, Regional Updates)
- Organise legal documents to be reviewed by Directors and project team
- Assist the Group Office Manager in ensuring all HR and Health and Safety records are kept up-to-date
- Assist the Group Office Manager with HR and H&S functions
- Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures
- Assist in implementing and maintaining the QMS procedures and office administrative systems
- Assist with maintaining contact register
- Assist with approving employee expenses
- When required, to assist with creating invoices
- Assist with marketing activities which includes digital platforms
- Assist with organising events including hotel bookings and travel
Benefits
- Competitive Salary
- Company Bonus Scheme
- Annual Appraisal and Salary Review
- Private Healthcare
- Chance to develop skills and progress your career
- A friendly and interactive team on hand to ensure a supportive environment and fast progression
- Exposure to some of the nation's most prominent developers, planners and architects
- Active social and charitable calendar
- Auto enrolment onto the company Pension Scheme with an employer's contribution of 5%
- 24 days annual leave as well as your birthday off
- Employee Assistance Programme
- Cycle to Work Scheme
- Salary Sacrifice Scheme for purchasing and selling holiday
- Payment of a Professional Membership
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Please use the form below to send us your CV and covering letter, alternatively you can email your application to jobs@paulbashamassociates.com.