Paul Basham Associates is a fast-growing, and award-winning Civil Engineering, Structural Engineering, and Transport Planning consultancy. We are offering an exciting opportunity for an Office Manager to organise and supervise all the administrative functions which relate to the smooth and efficient running of the office.
Skills & Experience Required
- Excellent written and verbal communication skills
- Ability to communicate effectively and politely
- Fast and accurate typing skills, high level of proficiency in Microsoft packages
- Ability to prioritise workload
- Ability to work effectively with other staff and as part of a team
- Ability to work on own initiative
- Previous Office Management experience is essential
Role Specific Requirements
- Maintain the condition of the office and arrange necessary repairs
- Manage the utility renewals for the office
- Manage Company mobile phone account
- Respond to customer correspondence and enquiries
- Welcome visitors to the office and take switchboard calls
- Assist the Group Office Manager with HR and H&S functions
- Maintain office supplies
- Manage all postal correspondence
- Assist Project Managers with project related tasks, such as hosting project health checks and related admin
- Assist with managing the contact database
- Check and approve staff expenses
- Draft, review and send Reliance Letters
- Assist with Company insurance renewals, certifications, and accreditations
- Support staff development
- Assist the Group Office Manager in ensuring full compliance of all QMS policies and procedures, including introducing and reviewing policies, templates and forms
- Assist the Office Management team with QMS audits
- Ensure full staff awareness and compliance of all QMS policies and procedures
- Support Directors in their roles as and when required
- Coordinate diary entries for regular meetings (Board, Sub-Board, Regional Updates)
- Organise legal documents to be reviewed by Directors and project team
- Assist with finance related tasks when required, such as creating sales invoices and holding internal invoicing meetings
- Assist with organising events, including hotel bookings and travel
Benefits
Our C.O.R.E Values
- Customer: We put our clients at the very heart of everything we do to ensure we exceed expectations as the foundation of building long-term relationships.
- Openness: Communication is the fundamental cornerstone in forming partnerships with our clients and our team, based on trust and the ability to deliver.
- Results: Our commercial focus ensures a genuine desire to add value and achieve project goals to understand the environments within which we work and where value is best added.
- Excellence: Through the high standards we set ourselves we constantly strive to continuously improve the way we support our staff and deliver our services.